Hallowed RS ("we", "us") is an Old School RuneScape clan community. This policy covers everything we run: www.hallowedrs.com, our bingo site at bingo.hallowedrs.com, and our Discord applications (the Hallowed RS Utilities bot and the Hallowed Bingo app). We're a community project, not a business, and we keep data to a minimum. Here's what we handle.
Who we are
Questions: dev@hallowedrs.com or our Discord.
The website (www.hallowedrs.com)
- IP address: processed by Cloudflare (our CDN/host) to serve the site, block abuse, and rate-limit our webhook endpoint. We don't use it to identify you.
- Aggregate analytics: Cloudflare Web Analytics, which is cookieless and privacy-first: page views and rough performance only, no cross-site tracking, no profiles.
- Error diagnostics: when something breaks, Sentry records the error, which can include a redacted session replay (on-screen text is masked) so we can reproduce the bug. No advertising or marketing tracking.
- In-game notifications: if you configure the RuneLite "Dink" plugin to point at our webhook, we relay what you send (your RSN, drop/level details, optional screenshot) to our Discord. Entirely opt-in and driven by your own plugin config.
The Discord bot (Hallowed RS Utilities)
Our clan bot only operates inside the Hallowed RS Discord server and only handles data about clan members. To run the clan's points and rank system it stores:
- Discord identity: your Discord user ID and username, your roles in our server, and the date you joined the clan.
- RuneScape names: the RSNs you give us for your accounts, including a history of name changes so points and records follow you across renames.
- Clan points and ranks: your points in each category, your rank, and a log of every points change (what, when, by which staff member, and why) so awards are auditable.
- In-game progress: daily snapshots of your public OSRS skill XP (fetched from public hiscores/Wise Old Man) to track clan achievements, leaderboards, and rename detection.
- Staff actions: moderation and account-change actions are logged to a staff-only channel and an audit table.
The bot does not read or store your private messages. It watches clan broadcast channels (drops, achievements) to award points automatically. When you leave the clan, your record is archived so points can be restored if you return; ask us if you'd like it deleted instead.
To do its job the bot looks your RSN up against public OSRS services: Wise Old Man, TempleOSRS, the official hiscores, and RuneWatch. It also syncs the member list (Discord ID, RSN, points, rank, join date) to a private Google Sheet used by staff, and publishes boss records to this website.
The bingo site (bingo.hallowedrs.com)
Our bingo site is for clan events and requires signing in with Discord. It handles:
- Account data: you sign in with Discord via Clerk (our login provider). We store your Discord user ID, server nickname, avatar, your role on the site (player, helper, admin), your team, and last login time. Access is limited to clan members with the right Discord role.
- Event content: evidence you submit for bingo tiles (screenshots, text, links), which team submitted it, and reviewer notes. Screenshots are stored with UploadThing, our image hosting provider.
- Discord automation: the Hallowed Bingo app creates team roles/channels in our server and can DM you submission updates.
- Security logs: sign-in events (including IP address and browser user agent) are logged for abuse prevention and deleted automatically after 30 days.
- Error diagnostics: Sentry, same as the main site; cookies and sensitive headers are stripped before anything is sent.
What we don't do
No ads, no tracking cookies, no selling or sharing your data for marketing, and no use of your data for anything beyond running the clan and its events.
Processors
Cloudflare (hosting/CDN/analytics), Hetzner (server hosting), Sentry (error monitoring), Clerk (bingo sign-in), UploadThing (bingo image storage), Google (staff member-list sheet), and Discord (community, notifications, and sign-in). Public OSRS data comes from Jagex hiscores, Wise Old Man, TempleOSRS, and RuneWatch.
Retention
Server and webhook logs are short-lived and rotated; bingo sign-in logs are deleted after 30 days. Clan records (points, RSN history, audit logs) are kept while you're a member and archived if you leave, so they can be restored if you return. Bingo event content is kept for the event's history. Abuse bans (by name or IP) are kept as long as needed to protect the community. Ask us and we'll delete what we reasonably can.
Your rights
In the UK/EU you can ask what we hold or request deletion: email dev@hallowedrs.com or message a staff member on Discord. Leaving the clan or removing the bot's access doesn't automatically erase your records, but we'll delete them on request.
Age
Hallowed RS is an 18+ community; our sites and bots aren't directed at children.
Changes
We'll update this page and the date above if anything changes.